Thank you email is an email written to a recipient to thank him/her for a good deed.
It could be that you got a client that made a business deal with you, your formal boss provided you with a reference, someone recommended you to an employer, you were nominated for an award by your boss, and so on.
It is ideal to be appreciative and thank the person that did something good for you.
A thank you email is a great way to show your appreciation for a good help someone rendered to you.
In the cooperate world, a thank you email can open more doors of opportunities for you because when you thank someone for a good deed the person will be more willing to do something more for you.
A thank you email can also be used as a form of a reminder for a promise that has not been fulfilled.
A thank you email also shows that you are polite, loyal and can be trusted.
When writing a thank you email, you need to know the right things to say, you need to make your recipient feel appreciated and happy.
We are going to take a look at how to write a professional thank you email.
Address the Person Appropriately
At the beginning of your email, you must address the person appropriately.
It is best to use the last name in a professional thank you email.
If your recipient is a man, you use “Dear Mr. Lastname”. If your recipient is a woman, you use “Dear Ms. Lastname”.
The idea is to sound professional and respectful at the same time.
Say “Thank you”
It is important to say “Thank you” in your first paragraph.
This is to make the person know immediately the reason for the email.
After you say thank you, let the person know the reason why you are saying thank you immediately after the thank you.
For example, I want to say thank you for [insert reasons].
This will remind the person the reason you are thanking him/her in case he/she has forgotten.
Explain what you have gained from the help rendered
There must be something you gained as a result of the help or good deed that was rendered to you.
Let the person know what you gained and how helpful it was to you.
For example, the person recommended you for a job, let the person know that you finally got the job and the position you were employed in.
You can give a few details about the job and how you are doing in the job.
Be Sincere but Positive
Express your gratitude sincerely and always try to be positive.
People only want to know that you are happy with the help they render to you even if you are totally not satisfied with it.
Do not sound as if you are thanking the person and complaining at the same time.
For example, “I got the job through your recommendation and I want to thank you but the salary is not very attractive”.
Making a statement as this has already shown that you are not happy with the salary, which is not a good way to express your gratitude.
Try to take out the negative parts and focus only on the positive parts.
If you are not very happy, do not lie that you are very happy, it is better not to say anything about it.
Personalization is very important
Your recipient should know that you are sending the email directly and personally to him/her.
Do not send a generic “thank you” email or a thank you email that was copied from somewhere.
All information should be personalized. Reference specific conversations you had with your recipient.
Keep it Short
Your “thank you” email should be very short.
Do not write long stories that are of no importance. Go straight to the point and say clearly what you want to say so your recipient can clearly understand.
Each paragraph should be very brief with meaningful information.
Nobody has the time to read a long note of a “thank you email, hence always keep it short and concise.
Say Thank You Once Again
At the end of your email, it is recommended to say “thank you” once more before ending the email.
This is to reiterate your appreciation.
Sign Off with an Appropriate Closing
At the end of your email, always sign off with an appropriate closing.
For example, best regards, sincerely, yours faithfully.
Your closing should depend on the relationship between you and your recipient.
You can as well add an email signature at the end of your email to make it look more professional.
Business Thank You Email Templates
Let’s take a look at some business thank you email templates:
Example 1: An example of a thank you letter appreciating your recipient for a reference letter that was written for you for a job offer.
Dear Mr [insert last name]
I hope you are doing great. I just want to thank you for the reference letter you wrote for me for the job at [insert job details]
I really appreciate your willingness to write me a reference letter. I am very happy to let you know that I have been accepted for the job and I am asked to resume by the beginning of next month.
Thanks again for this wonderful job that I got through your assistance. It really means so much to me.
Best regards,
[insert your name]
Example 2: A thank you email to appreciate a counsel on how to build your career
Dear [insert lastname],
I hope you are having a great week. I want to thank you for having a meeting with me and providing me with valuable insights on how to build my career.
I really making the most of our discussion and increased significant bits of knowledge into substance technique and building a career in Management.
I’ve just explored the classes you proposed, just as the essayist’s association, and will keep chipping away at structure my very own image utilizing your good counsel.
Once again, I’m very thankful that you set aside the effort to guide me the correct way.
Best regards,
[your name]
Example 3: Thank you email to appreciate a customer
Dear [insert name]
Sure you are having a great day. I am the sales manager of [insert your company name] and I want to especially thank you for your patronage.
I hope you are enjoying our product and it meets your expectations. We have more products that are sure to benefit you and we are always available to serve you better.
We will be glad to see you again. In case you have any questions or inquiries, do feel free to contact us.
Thanks once again and have a great day.
Cheers,
[your name]
Example 4: Thank you email for a networking opportunity
Dear Mr [insert last name]
Much obliged to you for setting aside the effort to converse with me today.
I am appreciative for the time you spent checking on my vocation goals and prescribing techniques for accomplishing them.
I particularly value your idea to associate me to others in your system. I plan on catching up with the gets in touch with you messaged me immediately. I will likewise utilize the web-based systems administration assets you prescribed to promote my pursuit of employment.
Any extra recommendations you may have would be welcome. I’ll refresh you as my hunt advances.
Once more, thank you such a great amount for your assistance. I extraordinarily value the help you have given me.
Best regards,
[your name]
Example 5: Thank you email for appreciating someone who successfully coordinated a business event.
Dear Ms [insert last name],
Much thanks to you so especially for the majority of your precious help with arranging our yearly business submit.
Your aptitude in dealing with the coordination’s, the gathering plans, the interactive media introductions, planning travel, and in arranging the occasion was significantly refreshing.
A significant number of our keynote speakers and members tried disclosing to me how awed they were by the smooth association of the majority of the addresses and other related occasions.
I truly value your assistance and exhortation, and I am certain we will reach you for your help with next year’s summit.
If there is anything I can assist you with, please don’t hesitate to ask.
Thanks once again.
Best regards,
[your name]
Example 6: A thank you email for a good job done
Dear Mr [insert name],
Much thanks for your great help with our office renovation. Your structure understanding and design really made a difference. The new format you planned as of now is by all accounts expanding offers of certain areas.
We are arranging a comparable remodel of our satellite store on the West Side inside the following year, and I might want to get in touch with you for your mastery on that venture too when the time moves nearer.
I have given your name to a few administrators and customers who asked about our energizing new look. I trust that this will assist you with growing your business also.
Thank you again for your perfect administration.
Best regards,
[your name]
