10 Polite Sales follow up email templates after no response from Prospective Client

Already done with your cold email campaign and haven’t yet heard back from your prospective client?

Now, it’s time to take a move, and it’s nothing but following-up with your prospects. But, are you worried about the email structures and other aspects of sales follow-up emails?

Then, you don’t need to worry at all. In this post, I’ll explain several points about sales follow-up emails along with ten polite email templates for your reference. So, without any further ado, let’s get started.

Why should you follow-up with your prospects?

Grabbing sales is not an easy job that means every step, associated with the process of sales, needs to be perfect.

Following-up with prospects is one of the integral parts of the entire sales process that many people do overlook or couldn’t realize the importance.

It’s also true that many sales representatives struggle to send out effective follow-up emails in order to catch the attention of their prospects without sending spam emails.

But, many of them fail to win the confidence of their prospects that means some scarcity is there that needs to be realized.

Various factors work together to ensure the opening of an email and two of these factors include the subject line of the follow-up email and the timing.

A right follow-up email could resume the blocked opportunities, could leave an imprint of your email on your prospective client’s mind, and making a field of your next sale.

Following-up in a proper way would increase the rate of response from your prospective clients and it will not be annoying at the same time.

Sales follow-up emails are such type of email messages that try to engage a potential client at various stages in the entire sales process.

Such polite sales messages work best in building the level of understanding and trust while reminding the potential clients about the benefits of your company. Thus, they will get a valid reason to resume the conversation.

A proper follow-up email template is tremendously helpful in following-up quickly and professionally and finalizing the deal.

By following a proper sales email template, you could effectively accelerate the follow-up efforts of your sales process.

Let’s check out some statistics now:

Do you know that 80% of all sales have the requirement of five follow-ups before having success? Many sales representatives lose their hope before following-up five times but some professionals consistently follow-up and successfully close many deals.

Some Important Statistics and Your Advantages

Unfortunately, 44% of total sales representatives lose their hope merely after one following-up. As per a research, 44% of sales representatives stop sending follow-up emails after receiving only one ignored email or one rejection.

22% of total representatives stop following-up after only two attempts. Whereas, 14% of representatives stop after three and 12% stop after the four attempts.

If you don’t like to following-up with your prospective clients, then you couldn’t secure your success to a great extent.

And giving up or losing hope before that significant fifth follow-up means closing a significant number of potential sales.

Now, you are aware of the fact that many of your competitors are not properly implementing the strategy of following-up. And it would be a great opportunity for you to closing more deals and stay ahead of your counterparts.

The follow-up emails mustn’t be annoying and they have to be sent maintaining a proper interval.
Convinced enough? Keep on reading.

Some Strategies of sending Attention-Grabbing but NOT Annoying Follow-up Emails

Do you want to send insightful and attention-grabbing follow-up emails without annoying your prospects? If yes, then the following points will help you:

Make An easy way for them to respond:

You need to be careful about your follow-up email’s subject line. And another important aspect of your follow-up email is its call to action.

If you send out hundreds and thousands of texts without any proper direction in your follow-up email, it might be deleted in seconds.

And if you want them to take a particular action, you have to prepare your emails in that way.

Don’t Mark Your Email as Highly Prioritized:

A bitter truth is that your follow-up email is not too much important for your prospective clients regardless of whatever you’re offering.

Marking emails as high prioritized may show off arrogance and as a result, they could lose their importance. Rather, you could include values as much as possible to show how your offerings could be helpful for your prospects.

A perfect follow-up email needs patience and without which you can’t write a relevant, attention-grabbing, customized, and to-the-point subject line.

Respect to their time:

It is a very important point to be remembered that you have to give a sufficient time to your prospects before they reply you back and sending follow-up emails. And it is applicable to the second, third, fourth, and fifth follow-up emails as well.

Sending out follow-up emails too frequently could make your prospects think that you’re not respectful to their busy schedule.

Take care of the Timings:

Timing matters a lot when it comes to the question of sending follow-up emails. And so an important question in this regard is how long you should wait prior to sending a follow-up email.

Unfortunately, there is no precise answer to this question. And it vastly depends on the person to whom you’re following up.

But, you can start following-up after waiting three to four days without making your potential clients overwhelmed with your messages.

And the good news is that technology has made many things easier than earlier. Nowadays, you can easily write, edit, and schedule your follow-up emails in advance by using Customer

Relationship Management (CRM) software. Thus, you can prevent your opportunities from slipping.

10 Sales Follow-Up Email Templates when you’re not getting responses from your prospective clients

Now, the most important part of this post has come and it’s the ten sales follow-up email templates.
It’s extremely important to customize the templates according to your way before sending to your prospects.
The incredible 10 sales follow-up emails from hubspot will help you a lot. Just take a look:

(1)

[Name], I’m writing to follow up on our last conversation. My boss asked me for an update on your account. I told him I didn’t have one.

I’m not sure if it makes sense to continue the conversation. What makes sense as a next step, if any?

[Signature]

(2)

[Name], I’m writing to follow up on our last conversation. My boss asked me for an update on your account. I told him I didn’t have one.

I’m not sure if it makes sense to continue the conversation. What makes sense as a next step, if any?

[Signature]

(3)

Hi [Name],

Last we chatted, you requested that I get in touch in November. I may be a month early, but I figured it’d be worth checking-in.

Have you given any additional thought to my proposal? I’d be happy to do a quick review of it on the phone and answer any pending questions.

What does your calendar look like to talk?

(4)

[Name], two of your teammates were looking at our product page this week. The product page they’re all viewing is focused on helping reps close deals at an accelerated rate.

Do you have 10 minutes to discuss what tools your team has been researching? Would they like to join the call? If so, how does your calendar look?

(5)

[Name],

I’m writing to follow up on my email. I didn’t hear back from anyone on the team. If it makes sense to talk, let me know how your calendar looks.

If not, who is the appropriate person for me to talk to?

Thanks for your help,

[Signature]

(6)

[Name],

I’m writing to follow up on my email. I didn’t hear back from anyone on the team. If it makes sense to talk, let me know how your calendar looks.

If not, who is the appropriate person for me to talk to?

Thanks for your help,

[Signature]

(7)

Hi [Name],

What a great show. I hope you enjoyed it and learned more about email tracking software [tool] to improve your [problem facing business].

I’m sure improving your sales team’s productivity [objective] is a top priority for you. I thought

I’d send you “10 Ways to Boost Your Sales Productivity” [piece of content] for you to review. If you’d like any additional information about how [details of content], I’d be more than happy to have a quick chat over the phone.

Just let me know if you have any questions or would like to have a more in-depth conversation.

I’m here whenever you need me.

[Signature]

(8)

Hi [Name],

I really enjoyed chatting with you earlier today and learning more about how you [role] at [company] I understand the issues you’re encountering with [challenges discussed in conversation] and how they make it harder to [impact on team or company].

As mentioned, I’ve attached more information about our resources and how we can help you boost [business objective] and solve [business problem].

Just let me know if you have any questions and I’d be more than happy to chat again. If not, I look forward to talking again on [date and time].

(9)

Hi [Name],

I wanted to get in touch to see which of the 10 Ways you’re using to boost your sales team’s productivity [details of content sent in the first email]. If you haven’t implemented these techniques yet, I’d love to help you get started. Are you available for a 30-minute call on [date and time]? Just let me know what works best for you. I look forward to hearing from you!

[Signature]

(10)

Hi [Name],

I wanted to get in touch to see which of the 10 Ways you’re using to boost your sales team’s productivity [details of content sent in the first email]. If you haven’t implemented these techniques yet, I’d love to help you get started. Are you available for a 30-minute call on [date and time]? Just let me know what works best for you. I look forward to hearing from you!

[Signature]

I hope you have found this post helpful and now convinced enough to start sending follow-up emails to your potential clients.

Leave a Reply